Rules and Regulations for Oral and Poster Presentations
These Rules and Regulations 'Rules' shall govern the submission, screening, selection, presentation, evaluation, award, and certification of Paper (Oral) and Poster Presentations submitted under the notified Broad Themes. Participation in the conference shall be deemed to constitute unconditional acceptance of these Rules.
1. Broad Themes for Paper / Poster Submission
1.1 Participants may submit abstracts under any one of the following Broad Themes:
a) Holistic Education and Leadership Development in the Ramayana
b) Governance, Ethics, and Public Policy in the Ramayana
c) Scientific Thought, Technology, and Environmental Consciousness in the Ramayana
d) Health, Medicine, Psychological Principles, and Inner Stability
1.2 Submissions must demonstrably align with the selected theme. Abstracts falling outside the thematic scope may be rejected without review.
2. Abstract Submission Rules
2.1 Word Limit: Abstracts shall consist of not less than 250 words and not more than 300 words.
2.2 Language: Abstracts may be submitted in English or Hindi only. Mixed-language abstracts shall not be accepted.
2.3 Mandatory Abstract Structure:
Each abstract must be structured under the following headings:
Background
Objectives
Methodology / Conceptual Framework
Key Findings / Arguments
Conclusion
2.4 Keywords: Each abstract must include three (03) to five (05) relevant keywords.
2.5 Formatting Specifications:
Font Type: Times New Roman
Font Size: 12
Line Spacing: Single
2.7 Last Date for Submission:
The final date for abstract submission is 01 March 2026.
Abstracts submitted after the deadline shall not be considered under any circumstances.
3. Selection Process and Mode of Presentation
3.1 All abstracts shall undergo peer review and academic screening by the Scientific Committee.
3.2 The Selection Committee shall have exclusive discretion to determine whether an accepted abstract shall be assigned to Oral or Poster Presentation.
3.3 The allocation shall be final and binding.
4. Oral Presentation Rules
4.1 Mode: In-person only.
4.2 Time Allocation:
- Presentation: 08 minutes
- Discussion / Question & Answer: 02 minutes
4.3 Presenters shall strictly adhere to the allotted time.
- Exceeding the prescribed time may lead to deduction of evaluation marks or termination of the presentation at the discretion of the Chair.
4.4 Only the registered and approved author shall be permitted to present.
4.5 The presentation must be original, unpublished, and academically sound.
- Original and unpublished
- Academically sound
- Strictly aligned with the approved abstract
Any substantial deviation may result in disqualification from evaluation and awards.
5. Poster Presentation Rules
5.1 Poster presentations shall be conducted only in physical (hard copy) format
5.2 Posters must be:
- Clearly legible from a reasonable viewing distance
- Academically structured and logically organized
- Fully consistent with the approved abstract
5.3 Detailed specifications relating to poster size, layout, and display protocol shall be communicated separately by the Organizer.
5.4 At least one author must remain physically present during the poster display and evaluation session. Absence shall result in disqualification from poster awards.
6. Registration is mandatory for all presenters, irrespective of presentation mode.
6.1 Registration is mandatory for all presenters.
6.2 Paper (Oral) Presentation – Award Category Registration Fee: Rs 1,100/- (Rupees One Thousand One Hundred only)
6.3 A minimum of one author per paper/poster must be registered and physically present to deliver the presentation.
6.4 Failure to complete registration or absence at the time of presentation shall lead to:
7. Awards and Prizes
7.1 Oral Presentation Awards (Theme-wise)
Awards shall be conferred separately for each Broad Theme, subject to quality and merit
- First Prize: Rs 11,000/-
- Second Prize: Rs 5,100/-
- Third Prize: Rs 2,500/-
7.2 Poster Presentation Awards (Collective):
Poster awards shall be conferred collectively across all themes, without theme-wise segregation
- First Prize: Rs 7,000/-
- Second Prize: Rs 5,000/-
- Third Prize: Rs 2,500/-
8. Special Academic Recognition
8.1 Award recipients shall be formally felicitated during the designated Cultural Evening
8.2 Only the First Prize winner in Oral Presentation from each Broad Theme shall be invited to deliver a brief presentation highlighting their research contribution.
9. Certificates and Authorship Provisions
9.1 Certificates shall be issued only to registered presenters.
9.2 One certificate only shall be issued per paper/poster, in the name of the first author.
9.3 Co-authors shall not be entitled to individual certificates.
10. Ethical Compliance and Academic Integrity
10.1 Ethical clearance or approval shall be mandatory wherever applicable and must be produced upon request.
10.2 All submissions must be:.
- Original
- Unpublished
- Free from plagiarism or academic misconduct
10.3 Any violation of ethical or academic standards detected at any stage, including post-presentation or post-award, shall result in:
- Immediate disqualification
- Withdrawal of awards or certificates, if already granted
11. Publication and Proceedings
11.1 Selected papers may be considered for inclusion in:
- Conference Proceedings, or
- Edited academic volumes
11.2 Such consideration shall be subject to editorial review, revision, and approval, and shall not confer an automatic right to publication.
12. Final Authority and Jurisdiction
12.1 The decisions of the Scientific Committee, Selection Committee, and Award Jury shall be final, binding, and beyond challenge.
12.2 Participation in the conference shall be deemed as full and unconditional acceptance of these Rules and Regulations.